Iftar Tent Rental Checklist

Confirm the company handles all permits — Dubai or Abu Dhabi Municipality, Civil Defence approval, and any free zone authority clearances. Ask for copies of submitted permits before installation day. A reliable company provides this automatically without you needing to ask.

Calculate: 1.5–2 sqm per guest for seated arrangements, or 0.8–1 sqm for floor seating setups. Don't forget buffer for buffet stations, walkways, and majlis corners. Ask the company to confirm comfortable capacity in writing.

In the UAE, AC is not optional — even in March. Confirm the company calculates BTU requirements based on tent area, guest count, and sun exposure. Ask: how many split units or tonnage will be installed?

Confirm start and completion dates in writing. Most good setups need at least 2 days before the event. Avoid companies promising "same-day" installations for complex setups — it means rushed quality.

Request a fully itemised quote. Vague pricing sometimes excludes flooring, electricity, AC units, permits, and removal. Clarify upfront to avoid invoice surprises at the end.

While March in UAE is not storm season, unexpected winds occur. Confirm the structure is anchored and certified to Civil Defence standards, and ask about the company's policy during severe weather conditions.

Does the company do the full majlis or structure-only? Specify: floor cushions, carpet type, wall draping, table covers, and lighting. The details here are what separate a luxury setup from a basic one.

Dubai, Abu Dhabi, and Sharjah have different regulatory bodies. Confirm the company knows the requirements for your specific emirate — not just Dubai. This is especially critical for hotel and commercial venues.

Who provides the electricity connection? Is a generator needed? Who covers the cost? Power supply is often the gap in tent rental contracts — clarify upfront to avoid disputes later.

Ask for photos of similar setups they've done. A company with 10+ years in Ramadan tent rental should have hundreds of portfolio photos. Lack of visual evidence is a red flag.

What happens if you need to postpone? What if the company is late to install? Clarify these terms in the contract — especially during Ramadan where timelines are inflexible.

Is there a field support line throughout the event period? Ramadan tents run for 30 consecutive days — AC units need maintenance, fabrics may need adjustment. Confirm 24-hour field response is available.